Restore, Rebuild & Transform

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    Trustees / Building Committee Joint meeting October 12, 2017  - Minutes    

    Agenda

    Water Well Update

    Recap/update on plan forward agreed at Sept 28 meeting

    Approve bids for sheetrock, vinyl tile, paint in CFC – Trustees

    Approve bids for CFC concrete grinding, staining, sealing – Trustees

    Name a decorating sub-committee (for tile, paint and stain color selection) – Building committee Review Floor plan for staff offices and childrens wing – both committees          

    Attendees: Linda Davis, Fred Baker, Wanda Baker, Tara Harris, Andrew Harris, Chris Ludwig, Ann Williams, Tommie Whitaker, Doug Spitz, Harry Piercy, Cassandra McGregor, Jesse Soto, Derek Thibodeaux, Christen Thibodeaux, Henry Schmidt, Ken Burns, Brett McGregor

    Water Well

    Tara Harris arranged to have the well tested for possible contamination from flood waters.  If the flood water was higher than the well head there is a risk that contaminated materials would flow down into the well.  Tara contacted a water quality specialist and had the water tested.  The results were negative for E coli but positive for coliform.   Signs were placed at each water faucet warning not to use.   The water quality specialist bleached the well to disinfect and then flushed the system.  We are awaiting follow up sample results.    The testing was all conducted free of charge. 

    Recap from Sept 28

    The committees agreed to focus on restoring the CFC and church offices/classrooms while developing details to rebuild a larger sanctuary to accommodate at least 250 people.  This will require a capital fund raising campaign and will likely take 6 months to assess feasibility.  This would leave the sanctuary unrepaired during the fund raising/assessment period.                 

    A motion was made and seconded for the plan below.  The joint committee voted unanimously to approve this plan.   

    1. Proceed with basic restoration of CFC sheetrock, flooring and paint - fund via rainy day account - ASAP
    2. Restore staff offices / bathrooms - as funds are avail from FM2100 frontage sale (contract signed/awaiting closing schedule, likely 30-60days)
    3. Restore offices/classrooms
    4. Hire architect to design and cost estimate sanctuary rebuild to maximum practical foot print ~4000 sf
    5. Leave Sanctuary as is for now
    6. Develop capital campaign…evaluate status in 6 mos or when goal reached
    7. Move pews and other items stored in the CFC classrooms to the sanctuary so rooms can be used for 3 Sunday school rooms         

    The details of the plan will be communicated to the congregation during service and via email to give the congregation an opportunity to provide feed back on the recommended path forward.

     

    CFC sheetrock, paint and classroom vinyl tile

    We only got 2 bids….the other 5 companies contacted didn’t want the work or didn’t call back. Brett recommended Moxhouse.  The price is right and they’ve been professional and responsive to work with.   They also will handle all 3 services so less of a hassle to work with.  

    Trustees voted Unanimously to award contract to Moxhouse Construction.

     

    CFC FLOORING BIDS

    Comments

    Texas concrete bid the SF I provided….which was high by ~800 sf….they were least professional, they made proposal without job site visit.

    Viking Floors recommended grind, stain, top coat of urethane for durability, very knowledgeable but …BBB F rating !  As a result the team chose not to consider their proposal.

    On follow up Refine recommend top coat of urethane as best choice for church/CFC application.

    Received revised quote from Cement Shine for Urethane top coat and cutting seams/polyuria fill. 

    The committees chose to grind, stain and go with the urethane top coat option because it will be much lower maintenance and is more durable than the standard epoxy top coats.

    Trustees voted Unanimously  to award contract to Refine Concrete to grind, stain and urethane top coat.

    Note: we will need change our chair dragging routine and gagga ball court set up to prevent damage.

    Decorating sub committee

    Christen, Linda and Cass volunteered to review and select paint and flooring colors.

    Floor plan for staff offices and childrens wing

    The joint committee then reviewed a plan to re-arrange the office building to locate the  staff offices in the north west wing and a childrens area (nursery, childrens church, future mothers day out) in the east wing.  Christen explained the plan and noted that she had met with Frank, Ann and Cathy the previous week to get their input.  The church staff supported the plan. 

    Joint committee voted Unanimously to approve the proposed building revisions.


    See Article - Chron.com, September 29, 2017
    "Huffman church rebuilds after Harvey"
    http://www.chron.com/neighborhood/lakehouston/news/article/Huffman-church-rebuilds-after-Harvey-12240830.php


    Trustees / Building Committee Joint meeting September 28, 2017  - Minutes

    Agenda

    1. Restoration priorities (CFC, new staff offices, offices/classrooms, Sanctuary)    
    2. Making CFC functional again – sheetrock/paint/flooring (VCT in classroom, grind/stain/urethane main room             
    3. Growth/improvement options             

    Option 1:  Expand the Sanctuary ~$400K               

    Option 2:  Upgrade the CFC to worship center while maintaining as gym/multiuse facility   ~$50K

    Option 3:  Build a gym and upgrade the CFC to worship center     ~$250K              

    Attendees: Linda Davis, Fred Baker, Tara Harris, Andrew Harris, Chris Ludwig, Frank Coats, Ann Williams, Jim Stanley, Tommie Whitaker, Doug Spitz, Harry Piercy, Cassandra McGregor, Jesse Soto, Derek Thibodeaux, Brett McGregor

    Committees reviewed the proposed designs of each option and budgetary cost estimates for each.  The committees performed a PRO/CON analysis for each and debated best overall path for our church.  

    The committees agreed to focus on restoring the CFC and church offices/classrooms while developing details to rebuild a larger sanctuary to accommodate at least 250 people.  This will require a capital fund raising campaign and will likely take 6 months to assess feasibility.  This would leave the sanctuary unrepaired during the fund raising/assessment period.                  

    A motion was made and seconded for the plan below.  The joint committee voted unanimously to approve this plan.           

    1. Proceed with basic restoration of CFC sheetrock, flooring and paint - fund via rainy day account - ASAP
    2. Restore staff offices / bathrooms - as funds are avail from FM2100 frontage sale (contract signed/awaiting closing schedule, likely 30-60days)
    3. Restore offices/classrooms
    4. Hire architect to design and cost estimate sanctuary rebuild to maximum practical foot print ~4000 sf
    5. Leave Sanctuary as is for now
    6. Develop capital campaign…evaluate status in 6 mos or when goal reached
    7. Move pews and other items stored in the CFC classrooms to the sanctuary so rooms can be used for 3 Sunday school rooms            

    The details of the plan will be communicated to the congregation during service and via email to give the congregation an opportunity to provide feed back on the recommended path forward.   


    TRUSTEES UPDATE @ service on Sunday, September 22, 2017 

    Four weeks ago the rain fell and the water rose.  So much has been accomplished since then and I can tell that I have never been more proud to be a member of LHUMC.

    For those whose homes flooded you have my sincere thoughts and prayers for the restoration of your homes.  There are few circumstances more disruptive than the loss or serious damage to ones home.  My prayers are with you.

    For our church, you’ve now seen the pictures.

    Sanctuary and offices took 3-4”

    CFC just an inch which was enough to damage the drywall and flooring.  The rooms to the west (RR,Foyer, Kitchen)  were less impacted.  The floor drains kept the water below the drywall.

    Yesterday we completed the demolition of everything we believe was impacted by flood waters.  We’re treated the exposed stud walls and flooring with antifungal several times.

    Right after the storm we asked ServPro for a bid for the demolition and clean up.  They quoted $94K.  Well we don’t have $94K but we have spirit and a congregation that was willing to roll up their sleeves and do this difficult and dirty work.

    We had 20-30 church members working each Saturday and 60 volunteers from a church in college station on the second Saturday who helped to demo and clean up.

    The carpet and glue in the CFC were especially tough.  We had a ATV in here to pull up carpeting and we rented 4 different machines to remove the glue.  We also had about 30 people on hands and knees with razor scrapers to get this floor down to bare concrete.

    So at this point we have completed the demolition and clean up phase.  We are blessed to be inside with a roof over our head and air conditioning today worshiping our heavenly father.   AMEN

    Whats next? We are considering many options about how to rebuild and no final decisions have been made.  We need your physical, spiritual and financial help.

    The preliminary estimate just to restore the buildings is $150K.  We are gettings bids from multiple contractors for drywall, flooring and paint and expect to have a final cost estimate in the next 2 weeks.

    We have two committees that will work jointly to confirm our path forward. The Trustees and the recently chartered Building committee. 

    For the near term our focus will be to restore the CFC and get it into condition for regular use. We will continue to use the building throughout the repair process.  Next week we will resume the 830 and 1045 services.  Within the next 2 months I hope to have the CFC restored.

    We are considering 3 options

    • Simply restore what we have with only minor improvements
    • Expand the sanctuary to accommodate about 250. This would involve significant structural changes and moving 2 walls. Under this option we would  return the CFC to its original purpose of youth, athletics and special events
    • Improve the CFC to be a more intimate worship setting (lighting, flooring, stage, altar and perhaps some stained glass windows).  Under this option we’d just restore the sanctuary to its original chapel function.

    The Building and Trustees committee will work on these and other options and bring it back to the congregation for comment before any final decisions are made.

    All of this will take money….money we don’t currently have.  The FM2100 ROW land sale is $145….not enough to cover the simple restoration option.

    So again we’ll be asking for your physical, spiritual and financial support as we rebuild our buildings and strengthen our church family.

    Thank You,
    Brett McGregor
    On behalf of the Trustees


    FOR IMMEDIATE RELEASE:
    September 21, 2017

    Methodist Church Restoring Buildings, Mission, and Hope
    On August 29, 2017 the rains from Hurricane Harvey invaded Lake Houston United Methodist Church in Huffman, Texas, flooding the surrounding fields and filling the Sanctuary, the Christian Fellowship Center and all rooms and offices. Teams of volunteers swarmed even before the rains stopped, pulling sodden carpet, moving pews and chairs and trying to save what they could. No room, no wall, no floor was left untouched, and volunteers from around the state came to help by checking baseboards, cutting sheetrock, pulling insulation and crowbarring every floorboard from the Sanctuary, first built in 1962. All the demolition work has been done by members and volunteers, young and old, who continue to work tirelessly since the flood.

    The church faces extensive work ahead as it seeks to Restore, Rebuild and Transform the only Methodist Church in Huffman, Texas. Both worship centers are severely impacted and cannot be used at this time. The Revolution Youth group and children’s activities are being held at neighborhood churches. For now, only one worship service is being held outside in the parking lot at 9 a.m. on Sunday. Sunday school classes and Bible studies are beginning to meet in homes while the church office staff works cheerfully in extraordinary conditions.

    LHUMC has faithfully served the community through various local missions that have been forced to be on hold due to the damage sustained to the buildings. One of the missions affected is MISSION:SERVE in which the youth group was about to reach a milestone this month of preparing and donating the 7,000th lunch for the Huffman Food Pantry. The Pantry has given them out to those in need each week for the last two years. Another important mission that was impacted is Family Promise – a program that helps communities address the challenge of family homelessness. LHUMC provides a place for where families can take showers, receive case management and look for housing and jobs. LHUMC volunteers give their time in making meals and sharing hospitality with our guests, share food, spend the night, play with children and lend their passion and expertise to help families get back on their feet. In addition, the Lake Houston group of Alcoholic Anonymous and the Bible Study Fellowship groups will have to be temporarily relocated.

    The fall is a time that Lake Houston UMC really shines as it holds its Annual Fall Festival attracting many to the church grounds for fun children’s activities, vendor booths, silent auction and more. This event had to be cancelled this year since the church buildings were damaged and unable to accommodate the public. On one bright note, the church is happy to announce that one 16-year church tradition will continue in October. The giant Pumpkin Patch is scheduled to open October 9th through October 31st. Proceeds from the Pumpkin Patch usually benefit missions outside of the church. This year, proceeds from pumpkin sales will go toward restoring church property. Unfortunately, there was no flood insurance on the buildings, and Lake Houston UMC are facing enormous costs for restoration. The church theme for worship service and fundraising campaign is “Restore, Rebuild and Transform” both their members as well as their buildings. Prayers and financial assistance are being requested for the church to continue restoration and there are several ways to support the church. More information is available at www.lakehoustonumc.com


    Article about LHUMC in "Cross Connection" - Sept 14, 2017 edition
    "Healing From Harvey"
    http://www.txcumc.org/newsdetail/healing-from-harvey-9332416


    Our church was featured in this UMC.org article. Our plan with God's lead... Restore. Rebuild. Transform. Sept 11, 2017
    http://www.umc.org/news-and-media/harvey-survivors-mindful-of-those-in-irmas-path#.WbdVNxhFRZg.faceboo